University of Los Santos, San Andreas
POSITION: ADMINISTRATIVE OFFICER — DEPARTMENT: MULTIPLE — SALARY: $50,000
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The University of Los Santos, San Andreas, is seeking qualified candidates for the position of Administrative Assistant for various departments including Student Affairs, Human Resources, and Strategic Communications. As an Administrative Assistant, you will play a crucial role in supporting the efficient operation of the university by providing administrative and operational support to the department you are assigned to.
- The Office of Student Affairs is divided into two sub-divisions: Student Life and Student Health. The Student Life division is responsible for providing a wide range of services and support to enhance the overall student experience. This includes managing student registrations, coordinating student events and programs, providing academic and career advising, managing student organizations, and ensuring compliance with university policies and procedures. As an administrator for Student Life, your main responsibilities will be to facilitate the day-to-day operations of the division, support wider campus life, assist with student-related inquiries, investigate reports of student misconduct, and actively advocate for the well-being of students.
- The Office of Human Resources has various roles such as consultant, coordinator, and advisor to the department, and is responsible for managing all aspects of HR operations, including recruitment and selection, employee onboarding, benefits administration, performance management, employee relations, and policy development. In addition to these responsibilities, the HR department also arranges social events for staff and provides counseling to employees when needed. As an administrator for the HR department, you will be responsible for leading and managing the team, ensuring compliance with HR policies and regulations, and providing training to staff when necessary to support their professional growth and development.
- The Office of Strategic Communications is a diverse department that plays a crucial role in promoting the university's image and reputation. In addition to managing the university's overall communications strategy, the department also has a departmental responsibility for organizing events for the university as a whole. This includes planning and coordinating various events such as conferences, workshops, and other public events that enhance the university's visibility and engagement with the wider community. As an administrator for this department, you will be responsible for leading and managing the team, ensuring the successful delivery of various events and communication initiatives, and maintaining effective relationships with internal and external stakeholders. This role requires a high level of sociability, creativity, and excellent communication skills to successfully collaborate with various teams and stakeholders.
- The Office of Legal Affairs provides legal guidance and support to the institution, including legal advice and counsel, contract review and drafting, legal research and analysis, litigation management, policy development and compliance, training and education, risk management, records management, and liaison with external parties. The office ensures ULSA's compliance with applicable laws, regulations, and policies, manages legal risks, and supports ULSA's administration, faculty, and staff in legal matters related to higher education.
- Provide administrative support to the assigned department, including managing calendars, scheduling appointments, and organizing meetings.
- Prepare and maintain departmental records, reports, and documents.
- Coordinate and facilitate departmental events and programs.
- Respond to inquiries from internal and external stakeholders in a timely and professional manner.
- Ensure compliance with university policies and procedures.
- Assist with special projects and initiatives as assigned.
- Assist with drafting and reviewing legal documents, including contracts, agreements, and policies, ensuring compliance with applicable laws, regulations, and University policies (PARALEGAL ONLY).
- Bachelor's degree in a relevant field (e.g., Business Administration, Communications, Sociology, Anthropology, etc.) is preferred.
- Bachelor's degree in Paralegal Studies or a related field (PARALEGAL ONLY).
- Ability to collaborate, communicate, and work with others effectively
- Relevant work experience in administration, preferably in a higher education or similar setting.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to work independently and as part of a team.
- Ability to exercise sound judgment and handle confidential material with discretion
Note: The successful candidate will be assigned to a department based on their choice or HR's choice, depending on the needs of the university.
At University of Los Santos, we are committed to creating an inclusive and diverse work environment that values and supports all employees. We encourage candidates from underrepresented groups to apply.
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The University of Los Santos, San Andreas is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the ULSA nondiscrimination policy.
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